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New patient exams booked around the clock and care plan attendance defended visit by visit, so patients finish what they started.
A complete GoHighLevel system — receptionist, chatbot, funnels, pipelines, workflows, website and campaigns, free updates for life
The funnel
Chiropractic has a well-known shape: a strong new patient offer fills the diary, the report of findings sells a care plan, and then attendance quietly erodes somewhere around visit six when the pain has eased and life gets busy. Add the patients who came for six weeks in 2023 and never returned, and most practices are sitting on more recoverable revenue than they could buy with ads. This snapshot imports the booking and retention engine into a sub-account.
Funnel path
Everything that lands in the sub-account
The same thirteen items ship with every snapshot in this catalogue. What is different here is what each one is wired to do on this trade's day, what it is fixing, and how it earns its price back.
The pages, the paths and the boxes people type into.
Runs as Professional Website in the flow below
A practice site with new patient, back and neck pain, sciatica, sports injury and decompression pages, plus compliant forms and a booking calendar.
The two things that pick up while you are working.
Runs as AI Receptionist in the flow below
Answers enquiries late at night and at weekends, screens complaint type and duration, and books the new patient exam into the right slot.
Runs as AI Chatbot in the flow below
Answers insurance, pricing, first visit and nervous patient questions on the website, SMS, Facebook and Instagram, then books the exam.
The follow-up that runs whether or not anyone remembered.
Runs as Database Reactivation in the flow below
Ninety days is the honest dormancy line — a patient who has not been in for a quarter has usually decided their back is fine. The AI call offers a re-examination and names how long it has been, and care plans that were never started are worked separately from active ones that lapsed.
Keeping a booked slot booked, and keeping the board honest.
Runs as Smart Appointment System and AI Outbound Caller in the flow below
A care plan is a series, and the visit that predicts a drop-out is the third. So the ladder tightens rather than relaxes as the plan runs: early visits get a day-before nudge, and any patient who misses two in a row is called within the hour — because a plan fails quietly long before anybody cancels it.
The part that still earns in month nine.
Runs as Review Harvesting and Review Automation in the flow below
Waits for the milestone, not the first adjustment. A patient who arrived unable to turn their head writes a very different review at week six than at visit one, so the trigger sits on the progress marker in the care plan rather than on any completed appointment.
Runs as Lifetime Nurture Campaigns in the flow below
Wellness check reminders after a plan ends, posture and seasonal content, spinal screening offers and referral rewards for family.
The unglamorous fields and tokens every message above pulls from.
Every payback line above is an illustration you can put your own numbers into, not a measured result. Nothing here is a promise of a conversion rate.
Back pain does not respect opening times. Someone lying awake at eleven at night searches for a chiropractor, finds three, and books with whichever one lets them choose a time there and then rather than leaving a message.
The acute pain settles, a patient misses one appointment, then a second, and the care plan quietly ends halfway. Nobody calls, because the front desk is running a full adjusting schedule.
A cheap exam offer fills the diary with people who never intended a plan. Without qualifying up front, the doctor spends the week doing free consultations and wondering why collections did not move.
Hundreds of past patients with a two-year-old file, a recurring problem and no reason to have gone anywhere else. They are simply never contacted, so they go elsewhere when the pain returns.
Each of these is delivered by a named part of the system, so you can see which component earns it.
Late-night and weekend enquiries are answered, screened for the complaint and its duration, and booked into the next new patient exam slot.
Delivered by AI Receptionist
The reminder ladder tightens as the care plan runs, and two missed visits in a row triggers a call inside the hour, because a plan stops working weeks before anybody gets round to cancelling it.
Delivered by Smart Appointment System
When a patient misses two visits in a row, they get an actual call rather than being marked inactive and forgotten.
Delivered by AI Outbound Caller
Patients not seen for six months or more are worked with a re-examination offer, which is the cheapest new patient a practice will ever book.
Delivered by Database Reactivation
Insurance, first visit expectations, adjustment nerves and pricing questions are answered on the website and social inboxes, then converted into an exam.
Delivered by AI Chatbot
Buy it if
Do not buy it if
We would rather lose the sale here than in month two.
These are worked examples, not results from a customer. The inputs are printed so you can swap in your own and see whether it still holds.
Hours back
Say the practice takes 40 enquiry calls a week, misses 12 out of hours, runs 120 scheduled visits and has 600 dormant files.
Roughly about 5.7 hours a week, plus the reactivation campaign work
When it pays back
Take an average care plan at $1,800 and a reactivated patient returning for a shorter course worth roughly $600, both figures to replace with your own.
In short On these assumptions a single recovered care plan covers the snapshot twice over; the dormant list is usually where the larger number sits if your file count looks like this.
Try it with your numbers
If your Chiropractic business takescalls a week and missesof them, at an average job ofandof answered calls turn into work, that isa month walking past the door.
Arithmetic, not a forecast: calls × missed % × close % × job value × 4.33 weeks. It assumes every missed call is answerable, which is the point of an AI receptionist and is still an assumption. Change the numbers until it looks like your business.
End-to-end automation
Five stages between a new patient offer and visit twelve of a care plan. This is the machine everything in the manifest runs on in a chiropractic practice.
Filling the new-patient diary is the easy half. Capture is built so the enquiry arrives already understanding that this is a plan, not a single appointment.
New patient examDuration firstDoctor column
What stoppedCover checkedDoctor advises
Complaint routingIntake sentOffer tracking
The gap between claiming an offer and attending an exam is where most of the diary disappears. These ten days exist to close it.
Attendance is not an admin problem in a chiropractic practice, it is the clinical outcome. A patient who stops at visit six gets neither the result nor the referral.
Plan protected70% recovery target
The right moment is the visit where a patient volunteers that they slept through the night — not the day the plan is paid for.
Most practices are sitting on more recoverable revenue in old files than they could buy with ads. This stage works the list rather than the market.
Delivery and installation
Delivered within 24 business hours of purchase confirmation. Our counter is open 9am to 5pm Central, Monday to Friday, so a Friday evening order goes out on Monday rather than over the weekend. Two things arrive: the snapshot link and a PDF that walks the whole import. The PDF is the real route, not a courtesy attachment: screenshots, the import order, what to change first and what to leave alone. Most buyers never call us.
In the price
Included
Optional
$175 one-off
Buying back an afternoon, not unlocking the product.
Not part of installation, on any package
Those three are real engineering jobs rather than configuration, so they get a fixed price and a date of their own. See how that is quoted.
Want a walk-through of the funnel before you buy, or a second opinion on which one fits? Book a call — it is free and nobody is going to chase you afterwards. Book a call.
Support scope
We would rather tell you where the line is now than discover it with you halfway through a build. Everything on the left is inside the price. Everything on the right is real work we are happy to do — it just gets priced on its own.
Installation is an optional $175 add-on — the PDF is a real route on its own.
Ask and you get a fixed price and a date before anything starts. Where the work is repetitive rather than technical, we will say so and put a trained VA on it instead — it is cheaper and it is the honest answer.
Most chiropractic marketing stops at the new patient offer. Filling a diary with exams is a solved problem; keeping those patients through a full care plan is where practices actually differ.
This snapshot spends as much of its machinery on visit five to visit twenty as it does on the first booking. Confirmations, reminders, missed-visit calls and milestone touches all exist to protect attendance.
The economics are straightforward. A patient who completes a plan is worth several times one who stops when the pain eases, and recovering them costs a phone call rather than an advert.
Every practice open more than two years has hundreds of files that stopped attending for ordinary reasons — a house move, a busy season, a symptom that faded.
Those people already trust the practice and already know where the car park is. Reaching them with a re-examination offer is the lowest-cost booking available, and almost nobody does it systematically.
The reactivation component runs that as a campaign against a six-month inactivity trigger rather than as a job somebody means to get to.
The snapshot is delivered into your chosen sub-account within 24 business hours, with pages, calendars and automations connected on arrival.
The installation instructions cover the whole import. Here the first things to make yours are the assessment slot rules, the new-patient offer wording and the discharge interval the reactivation runs off. Installation is an optional $175 add-on rather than a requirement.
The system books, reminds and follows up. It does not screen for red flags, discuss diagnoses or make clinical recommendations, and the message templates are written to keep it firmly on the administrative side of that line.
Questions
More general questions — licensing, refunds, setup — are answered on the FAQ page.
No. It handles scheduling, reminders and follow-up on plans your doctor has already recommended. The clinical conversation stays with the practitioner; the funnel only makes sure the administrative follow-up actually happens.
Two consecutive missed visits triggers an outbound call and a message sequence offering a reschedule. You set the threshold, so a practice with a lighter schedule can trigger on a single missed visit instead.
Yes. The pages ship with a placeholder offer structure that you replace with whatever your practice runs and your regulator permits. The rest of the funnel does not depend on any particular offer.
The included copy avoids outcome claims and sticks to services, process and booking. Advertising standards for health practices vary by jurisdiction, so have the final wording checked by whoever handles compliance for the practice.
Often bought together
An empty chair at 2pm is revenue you cannot resell.
$1,545
Empty columns cost more than an empty till.
$905
Funnel snapshots · done-for-you builds
Buy it and it lands within 24 business hours as a share link and an installation PDF. Add the $175 installation if you would rather it was live by Friday, or hand the whole offer to us and we build it from scratch.
All sales final once the snapshot link is sent · free updates for life · one licence covers every sub-account you own
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